Forms, Guidances, Handbooks & Policies for GP Specialty Trainees


HEE KSS GPSTR Training Handbook - Aug 18

Guide for Trainees Accessing centralised study budget

Study Leave Summary for KSS GP Trainees (May18)

NHS GP Health service Briefing pack

Mentoring and Career Support Service for Selected ST3s

GP Study Leave Allowance - Claim Form

ST3 entry Academic Clinical Fellowships in Primary Care

GPSTR Framework Contract

GPStR Payment Form FPGPR1

GP Taster Session Guidance

Home Visits GP Training Guidance

ITP in KSS Guidance

Intimate Examinations and Chaperones

Professional Boundary Guidance

AKT Checklist for GPSTs - Revision Guidance

CSA Checklist for GPSTs - Revision Guidance

Leadership Assessment Form (Feb 16)

Guidelines for Out of Programme (Feb 16)

Out of Programme Application Form for GP School (Feb 16)

KSS GP Remedial Extensions Policy (Feb 16)

Whistleblowing Guidance for Trainees (Feb 16)

Safeguarding Children Policy for GPStRs (Feb 16)

Guidance for ST3 working week

GP School Withdrawal Form (Oct 16)

Trainee Support guidance January 2019

Documents can be downloaded from this page for claim forms; forms required by trainees; policies relating to trainee placements


View the GP Curriculum in Hospital Specialty page

View the Out Of Hours (OOH) documentation

View the Parent Leave Guidance (Maternity/Paternity/Adoption Leave Guidance)

View the Study Leave Guidance

View the GP Placement Confirmation Form

View the Conditions of Joining a Specialty Training Programme

SAFEGUARDING Children Policy

As GP Specialty Training Reigistrars work with children and young people, GP Trainers are required to ensure that GPStRs have maintained their knowledge and competencies in keeping children safe from harm. We expect all GPStRs will have completed the safeguarding children training (level 2) annually. This policy would need to be followed accordingly - the document is available in the downloads.


Safeguarding Children and Adults

All GPStRs are required to ensure that annually their Safeguarding Children training is up to date, which means for GPs in their General Practice placements the training to level 3.

In addition, all trainees are being reminded of their obligations to be aware of their responsibilities for safeguarding adults, particularly those with impaired capacity, and with profound and multiple learning difficulties (PMLD). Helpful pocket guides have been produced by NHS South of England based on work done in the West Midlands, and these are available in PDF format in the download section.

Library and eLearning Resources

NHS library and knowledge centres provide professional support to GPs through the provision of evidence, advice and e-learning resources. A network of NHS libraries exists across Kent, Surrey and Sussex, all of which are open to all general practice staff and can be accessed remotely via telephone, email or the web.

All libraries in the region have access to the internet and many can be visited 24-hours-a-day. They have a superb range of educational resources for you to access, including a wide range of books, journals and exam texts, and will often be able to send these out to you via the internal post. Electronic journals, electronic books, e-learning resources, and databases of evidence-based material (such as Map of Medicine), can be accessed from your desk or from home. Many of these online resources are accessible with an NHS Athens password, which is provided by NHS libraries and can be registered for at

The staff in the libraries are extremely knowledgeable and will help you access reading material which, if not readily available, can be obtained from other libraries in the region. The library services offer training programmes to improve your skills in finding and appraising research for evidence-based practice, and will carry out expert literature searches on your behalf. Library staff will be happy to visit you in your practice to discuss your individual needs and provide training.

Contact details and opening times for your local NHS library can be found at, and the regional library catalogue is available at


SIRSI Library Management System

This new interface offers a host of useful services as well as providing a simple search tool to provide access to the combined book and journal stock of KSS healthcare libraries, the new portal allows end-users to:

  • Identify and apply for membership of their local NHS healthcare library
  • Apply for an Athens account, providing access to a wealth of online resources including: databases (eg., MedLine, PsycINFO) and full-text access to healthcare journals
  • Manage their own user account (requests and renewels etc.,)

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